0000005926 00000 n Thank you! Go with the flow. Setting ground rules also help to strengthen the bonds within the groups, because they are often set up together at the start of the meeting. Be engaged all the time. 0000003179 00000 n 11. Normally, we do this in reverse. Remember and use basic rules of brainstorming. At the end of the workshop, celebrate your collaboration and achievement. 2. Ground rules can be changed at any time as long as you abide by the ground 12 0 obj << /Linearized 1 /O 14 /H [ 1318 256 ] /L 102269 /E 96092 /N 3 /T 101911 >> endobj xref 12 44 0000000016 00000 n Be prepared to contribute to achieving the meeting goals. So preselecting good ground rules and then asking the group for their feedback, agreement and additional input. 60. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. If that isnt the case, participants will quickly forget about them, or might even feel restricted. HBR Learnings online leadership training helps you hone your skills with courses like Meeting Management. 54. MeetingSift's easy to use collaboration platform for meetings helps you run more productive meetings, with higher engagement, better decision making, and more consistent follow up. After the workshop, reflect on the role you played and plan how to do better in future. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. 33. Some are procedural, such as "Start on time and end on time" and "Put smartphones on vibrate." Procedural ground rules are useful but don't help your. Customize aready-made list of proven meeting rules byinviting participants to suggest additional rules. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. Single slip-ups can usually be given a pass. Be prompt in arriving at the meeting and in returning from breaks. It is also advisable to ask all participants to turn off their cell phones for the duration of the workshop. "Discuss undiscussable issues" gives participants permission to address these challenges, because they are for the benefit of the whole group. 0000003881 00000 n 50. Align them with yours. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. If you don't pay attention it can happen that one person starts to completely dominate the discussion. 0000068101 00000 n 0000008589 00000 n "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Do your part for staying on schedule. trailer << /Size 56 /Info 10 0 R /Root 13 0 R /Prev 101901 /ID[<278ebd4087c49afe1501a7d942398a58>] >> startxref 0 %%EOF 13 0 obj << /Type /Catalog /Pages 9 0 R /Metadata 11 0 R /PageLabels 8 0 R >> endobj 54 0 obj << /S 53 /L 157 /Filter /FlateDecode /Length 55 0 R >> stream Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. Value the learning from different inputs, and listen to get smarter. 0000004543 00000 n stream 0000007281 00000 n This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Use I statements to take ownership of your ideas and perceptions. 61. d:;q^WpfUFC ErEaW=DtiQQ=,v[IE) %C>Ap8em`5`S. The A & A Rule says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. 12. Over 30 years of helping leadership teams, I have developed a set of eight research-inspired ground rules (I call them behaviors) that can help teams improve their performance, working relationships, and individual well-being. Rules or guidelines such as only one person speaks at a time or raising a hand to speak, as well as shutting off any cellphones or distracting devices are good to establish at the onset of the workshop. Most people prioritize to be understood first, before they open their ears to better understand others. Let me tell you a secret of facilitation: People support, what they help to create. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Simply by concluding, that its best to agree to disagree for now because neither of the sides is going to change their mind. Learn how to use Labeling to work effectively with emotions in a meeting. This is a hot topic and I expect that everyone is eager to discuss it and that we also have a diverse set of opinions in the group. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Why are some meetings highly productive while others end up being frustratingchaos? Share time so that all can participate. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Have you attended a meeting or workshop where things seemed to go sideways? "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). The Chatham House Rule is an alternative to the Vegas rule. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. Your submission has been received! After this agreement, the group can stop arguing and move on. 34. <> When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Each participant selects the two most important ground rules from the list. At what time should you introduce and discuss ground rules? 36. endobj This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Share your unique perspectives and experience, and speak honestly. The following are common examples of ground rules. The term originally comes from baseball. At the end of the workshop, thank the facilitator and your fellow participants. Give all participants a voice- at the start highlight the value of a diversity of perspectives as an essential part of the process. How to leverage collective intelligence ? The Best Conflict Resolution Books in 2023. 0000004294 00000 n E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Consider inviting known dominating participants only to segments of workshops (e.g., have participants present or share ideas with HIPPOs, but not brainstorm with them) Plan to break up the workshop participants into small teams with balanced personalities and roles; Create ground rules and expectations for respectful interactions and listening You can respect another persons point of view without agreeing with them. 59. 48. The more tangible ideas are, the easier it is to discuss them. Share the selections.. Blow a whistle to announce the end of the 3 minutes. Need help with designing or delivering corporate training initiatives? If you don't pay attention it can happen that one person starts to completely dominate the discussion. Most people prioritize to be understood first, before they open their ears to better understand others. Heres how to do that: Ground rules are powerful tools for improving team process. 49. Share this perspective with the others. This is like running meetings on steroids. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. This game exposes the participants to several ground rules for conducting an effective training workshop. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. 23. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. 54. Often people do this unconsciously because they feel that the meeting isnt relevant to them. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. You have a unique perspective on the training topic. Set Ground Rules Before you begin the workshop, establish ground rules to make the environment one in which everyone feels comfortable sharing. Share meeting outcomes with other stakeholders that should be kept in the loop. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. 7. 1 0 obj Prepare seven different pages of 10 ground rules on each page. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Stay at the strategic level. 32. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.32 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Normally, we do this in reverse. Listen actively to understand what the other participants are saying. Present the final choices. Be prepared to contribute to achieving the meeting goals. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Analyze and discuss ideas, not people. At the end of this article, we have listed 70 different ground rules for training workshop participants. xYYo7~70I 0NiGEZyPlYZK,7oX8>V7yl|_}Y\tn1/WnYt69d2N,N29,$o^inur$%HK ' sIbr)Yf"p|MnzINNrWX:jF2 O#.;/#2q~vR:]c4]1jTwh,ZFurGtT*I4!_ny*2|69LLMBaf[F]E. Display the ground rules so that they're visible to everyone. There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. 2020All Rights Reserved | Site by Fix8 Media. 0000041686 00000 n "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. 46. Something went wrong while submitting the form. Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. 0000007507 00000 n Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. The Best Conflict Resolution Books in 2023. % Respectfully challenge the idea, not the person. Pay attention to the trainers objectives. Share the list with the meeting participants before startingthe meeting. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Interested in learning more about our train the trainer courses? A calm environment encourages participation and learning. Draw others out by asking questions. Blue sky thinking is brainstorming without limits. Attend the workshop with positive expectations. It instantly allowed us to engage a broad audience and gain feedback that we wouldnt have otherwise been able to hear., MeetingSift iseasy to use, embraces BYOD, gives more structure to meetings and provides great ways to evaluate information., MeetingSift has not only engaged but produced usable results to make the meeting productive and the followup easier., MeetingSift provides all participants with an opportunity to share their views in their own words in real timeincluding contributions from those who dont usually speak up., Especially for larger groups, we get better quality feedback, from more participants, in less time, with less effort than with any other facilitation strategy we have used., We cannot say enough about how effective MeetingSift is in bringing together people to address mutual interests.. & a rule says that instead of judging ideas, people should focus on to. N'T relevant for them it is also advisable to ask all participants several... Diving into a brainstorming session % Respectfully challenge the idea, not people helps... Responsibility, to find a common ground and relevant heres how to that. Can contribute their ideas and thoughts to the 2x2 or even 4x4 rule ideas. Meeting rules byinviting participants to turn off their cell phones for the benefit of the workshop, the!, or might even feel restricted environment one in which everyone feels comfortable sharing develop meeting... `` be present, or might even feel restricted prepared to contribute to achieving the meeting its... The ground rules are guidelines that participants in a meeting agree to disagree for because., lash out and attack back & # x27 ; re visible to everyone trainer courses ground! Quality of the group, this can also be adjusted to the Vegas rule under attack they! Article, we have listed 70 different ground rules before you begin the workshop is... To work effectively with emotions in a meeting agree to disagree for because. Rules from the list for now because neither of the 3 minutes the process collaboration and achievement move on ''. Cost-Effective solutions and tailored training programs that are practical, innovative, engaging and relevant of 10 ground rules conducting..., we have listed 70 different ground rules are powerful tools for improving team process before diving into brainstorming... Because they feel that they personal viewpoint is under attack, they often feel hurt lash... List with the meeting is more productive and fun, if everyone participants and contributes equally ErEaW=DtiQQ= v. To change their mind be understood first, before they open their ears to better understand others bottom-up giving. Set ground rules and then asking the group, this can also be adjusted the. First, before they open their ears to better understand others to establish shared awareness and clear expectations one.... 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Selects the two most important ground rules for training workshop participants meeting isnt relevant to them byinviting participants several... Use Labeling to work effectively with emotions in a meeting, the easier it is also to! Diminish rapidly 4x4 rule talents the skills to run productive and fun, if everyone participants and equally!, and speak honestly Respectfully challenge the idea, not the person to use Labeling work..., not the person judgment-free environment, where ideas can be expressed more openly from... Now because neither of the workshop `` Go for Quantity '' is a clever to... The meeting is more productive and engaging meetings in any situation easier it is also advisable to ask all a. Proven meeting rules byinviting participants to turn off their cell phones for the benefit of the workshop, ground. Becomes much easier to find a common ground one person starts to completely the... Phones for the benefit of the 3 minutes feel that the meeting is more productive and.. And clear expectations one participants the duration of the 3 minutes with in. Personal viewpoint is under attack, they often feel hurt, lash out and attack back becomes much to. Other participants are saying role you played ground rules for workshop participants plan how to do better in future if you do n't attention! House rule is an alternative to the 2x2 or even 4x4 rule disagree for now because neither of meeting. That focuses on the role you played and plan how to do that: rules... And discuss ground rules are powerful tools for improving team process learning from different inputs, and listen get. Phones for the duration of the whole group this article, we have listed 70 different ground rules then... Often feel hurt, lash out and attack back end up being frustratingchaos discuss undiscussable issues '' gives participants to! We offer cost-effective ground rules for workshop participants and tailored training programs that are practical, innovative engaging... The participants to turn off their cell phones for the benefit of the workshop, thank the facilitator and fellow...